Creating a New SF-428 Form
Log In: To get started, go to dodeagrants.org, click on the Grantee Login button in the top right corner of the homepage, and sign into your account.
Financial Review Page: Select Financial Review in the horizontal navigation menu across the top of your account page.
Note: This section of the website is only accessible to those registered with a Project Director or Finance Staff role account.
Add New Form: Click the Add New Form button in the top center of the page above the filters. Then select SF-428 Form from the dropdown menu that appears.
Filling Out the Form
Award Year: Once the SF-428 Form opens, select the grant award year from the dropdown above the form title.
Items 1-8
Item 1: For the Federal Agency, enter DoDEA.
Items 2-4: The Federal Grant Number, DUNS Number, EIN, and Recipient Organization information are mandatory. Type your responses for these items in the text boxes provided.
Note: All items marked with a red asterisk are mandatory and must be completed in order to submit the form.
Items 6-7: Select the Attachment (as needed) and Supplemental Sheet check boxes that best reflect your situation.
Item 8: If needed, enter additional comments in the text field provided, or use the Choose File button to upload a document with comments from your computer.
Electronic Signature
Item 9a: To complete the electronic signature certification in your capacity as the Authorized Certifying Official, first enter your name and title.
Item 9b: Read and complete the electronic signature certification.
The Signature of Authorized Certifying Official reads: "I agree to submit this application by electronic means. By signing this application electronically, I certify under penalty of perjury that my answers are correct and complete to the best of my knowledge. I understand that an electronic signature has the same legal meaning and can be enforced in the same way as a written signature."
To complete the electronic signature:
Step 1: Check the box next to the statement "By checking this box and typing my name below, I am electronically signing my application."
Step 2: Type your full legal name.
Items 9c-d: Enter your contact information.
Item 9e: Enter the date of signing using the calendar picker.
Saving Your Progress
Save Frequently: Click the Save button at the bottom left of the page throughout your session to preserve your progress. After saving, you can continue to fill out and edit fields, or exit the form and return to it later.
Error Alerts: A red error message will display at the top of the page if there are any data entry issues when you try to save. The item with the error will be outlined in red as shown below. To preserve your work, you must correct the error and select Save again.
Confirmation Message: If there are no data entry errors when you click Save, a green confirmation message will appear at the top left of the page.
Revisit and Edit as Needed: To learn more about using filters to find forms to view and edit, read Navigating the Financial Review Dashboard.
Submitting the Form
Submit: Click Submit at the bottom left of the page once you have completed the form, checked over your entries, and are ready to send the document to DoDEA Grant Staff for review.
Note: Clicking Submit will lock the form for further editing and send it to DoDEA Grants staff. You CANNOT retract or edit a form after it has been submitted. Forms are not submitted to DoDEA Grants staff for review until Submit has been clicked.
Timestamp: At the top of each form, a Timestamp table displays the document's version history. A new Timestamp row appears for each new status through which the form passes (i.e., submitted, rejected, resubmitted, etc.).
Note: If after reviewing the submitted form, DoDEA Grants staff reject it for any reason, comments explaining the rejection and changes needed for resubmission can be found in the Log Message box in this table.
Check Status: Use the Financial Review dashboard filters to search for a submitted form and check on its status, or to edit a draft of a form that is partially completed.
Note: To learn more about using filters to find forms by status, read Navigating the Financial Review Dashboard.