Creating a New SF-424 Form
Log In: To get started, go to dodeagrants.org, click on the Grantee Login button in the top right corner of the homepage, and sign into your account.
Financial Review Page: Select Financial Review in the horizontal navigation menu across the top of your account page.
Note: This section of the website is only accessible to those registered with a Project Director or Finance Staff role account.
Add New Form: Click the Add New Form button in the top center of the page above the filters. Then select SF-424 Form from the dropdown menu that appears.
Filling Out the Form
Items 1-17
Item 1a: For Type of submission, select Funding Request.
Item 1b: For Frequency, select Annual.
Items 1c-d: The Consolidated Application/Plan/Funding Request and Version check boxes are pre-selected and are not editable.
Item 2: For Date Received, use the calendar picker to input today's date.
Items 3-6: The Applicant Identifier, Federal Entry Identifier, Federal Award Identifier, Date Received by State, and State Application Identifier are optional and can be skipped if you do not have this information.
Items 7a-d: Applicant information is mandatory.
Note: All items marked with a red asterisk are mandatory and must be completed in order to submit the form.
Item 7f: Enter contact information for the appropriate point of contact (Project Director or Finance staff) for the submission.
Items 8-10: The Type of Applicant, Additional Description, Name of Federal Agency, and Catalog of Federal Domestic Assistance Number are pre-populated and are not editable.
Items 11-12: For Descriptive Title of Applicant's Project and Areas Affected by Funding, enter your response in the text field provided.
Item 13: Enter the grantee's congressional district. If needed, use the Choose File button to upload a list of applicable congressional districts.
Items 14a-b: Select Funding Period start and end dates from the calendar picker or type them into the box in MM/DD/YYYY format.
Item 16: For this question, select "a." which reads, "This submission was made available to the State under the Executive Order 12372 Process for review on:." Then, enter the corresponding date in the calendar box that appears when 16a is selected.
Item 17: For the delinquency question, select yes or no as applicable and click the Explanation button to provide a response (as needed).
Electronic Signature
Item 18: To sign the form in your capacity as the Authorized Representative, first read the statement and select I Agree.
The certification statement reads: "By signing this application, I certify (1) to the the statements contained in the certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)."
Next, enter your full name, title, and contact information.
Next, complete the electronic signature certification.
The Signature of Authorized Representative reads: "I agree to submit this application by electronic means. By signing this application electronically, I certify under penalty of perjury that my answers are correct and complete to the best of my knowledge. I understand that an electronic signature has the same legal meaning and can be enforced in the same way as a written signature."
To complete the electronic signature:
Step 1: Check the box next to the statement, "By checking this box and typing my name below, I am electronically signing my application."
Step 2: Type your full legal name, and date your signature using the calendar picker.
Consolidated Application/Plan/Funding Request Explanation
School District: This field is usually populated based on your account affiliation. If it is not pre-populated, select your school district from the dropdown menu.
Award Year: Choose the appropriate grant year from the Select a value dropdown menu.
Award Number: Select the appropriate grant award number from the dropdown menu, which is populated based on the selected district. Contact info@dodeagrants.org if your grant award number does not appear as an option.
Summary of Changes
Move $: Find the line of the budget category from which you are requesting to move funds (e.g., From Personnel), and enter the total dollar amount to be moved.
From...To: For each request to move funds from a particular budget category, use the dropdown menu to select the budget category (one of seven options) to which the funds will be moved.
Repeat: Complete as many funding move rows as needed for your request.
Explanation: In boxes 2 and 3, provide an explanation of how the requested reallocation will impact project goals and strategies and how the reallocated funds will be used.
Budget Information
Section A - Budget Summary: Enter budget information in Row 1; this is the only row that is required. Row 5 totals are automatically calculated based on inputs in Row 1.
Note: Use a minus ("-") symbol in front of numbers to indicate subtraction or negative numbers.
Note: Dark gray boxes are not required and have been locked to prevent accidental entry.
Section B - Budget Categories: Fill in the appropriate budget information for each field.
Note: Light gray boxes (e.g. column (5)) are automatically calculated based on inputs in the other fields in this section.
Sections C-F: These fields are not required and have been locked to prevent accidental entry.
Saving Your Progress
Save Frequently: Click the Save button at the bottom left of the page throughout your session to preserve your progress. After saving, you can continue to fill out and edit fields, or exit the form and return to it later.
Confirmation Message: After you have clicked Save, a green confirmation message will appear at the top left of the page.
Revisit and Edit as Needed: To learn more about using filters to find forms to view and edit, read Navigating the Financial Review Dashboard.
Submitting the Form
Submit: Click Submit at the bottom left of the page once you have completed the form, checked over your entries, and are ready to send the document to DoDEA Grant Staff for review.
Note: Clicking Submit will lock the form for further editing and send it to DoDEA Grants staff. You CANNOT retract or edit a form after it has been submitted. Forms are not submitted to DoDEA Grants staff for review until Submit has been clicked.
Confirmation Message: After you click Submit, you will receive a green confirmation message at the top left of your page.
Timestamp: At the top of each form, a Timestamp table displays the document's version history. A new Timestamp row appears for each new status through which the form passes (i.e., submitted, rejected, resubmitted, etc.).
Note: If after reviewing the submitted form, DoDEA Grants staff reject it for any reason, comments explaining the rejection and changes needed for resubmission can be found in the Log Message box in this table.
Check Status: Use the Financial Review dashboard filters to search for a submitted form and check on its status, or to edit a draft of a form that is partially completed.
Note: To learn more about using filters to find forms by status, read Navigating the Financial Review Dashboard.
