Reporting Access by Role
Project directors and financial staff members can create and submit SF-424 forms through the Financial Reporting Dashboard on the DoDEA Evaluation Technical Assistance Center (ETAC) website. Other team members within a grantee school district can view, but not edit, financial forms. Evaluators do not have access to the Financial Reporting Dashboard.
Creating a New SF-424 Form
Use the following steps to create a new SF-424 form or access an existing draft:
- Go to the ETAC homepage.
- Sign into your account using the Login button in the top right corner of the homepage.
- Select Reporting from the navigation menu to enter the Reporting Dashboard.
- Open the Financial Reports card to enter the Financial Reporting Dashboard.
- Select SF-424 from the side menu or open the corresponding dashboard card. Within this category, you will find a list of all grantees, grant projects, and grant years with which your user profile is associated.
- Find the desired grantee and grant year using the search bar and Award Year drop-down menu.
- Select the View button to access all SF-424 Reports for the selected grantee and grant year.
- Select the +New SF-424 button in the upper right corner to start a new report. To edit an existing SF-424 draft, find the desired form in the table and select Edit.
Filling Out the Form
General Notes
Prefilled Items: For your convenience and to support reporting accuracy, some lines have been prefilled based on your user profile and the profile of the grantee and grant year for which you are reporting. If you need assistance updating a prefilled line that is locked for editing, contact ETAC at support@dodeagrants.org.
Mandatory Sections: As you complete the form, note that all items marked with a red asterisk are mandatory and must be completed in order to save, move through, and submit the form. If you click the Next button before completing all mandatory fields on a given page, an error message will prompt you to provide the missing information before moving forward.
Saving Your Work: To save the request as a draft, complete all mandatory information on the first page and click the Next button in the bottom right corner of the form. After this initial save, you can exit and return to editing the form as needed before submitting.
Note: Clicking the Next button saves all information entered on the current page of the form. If you want to exit and return to the form later, be sure to click Next before exiting to save your most recent entries.
Page 1 (Items 1-7)
1.a-1.d. These lines are prefilled as follows:
- a. Type of Submission: Funding Request
- b. Frequency: Annual
- c. The Consolidated Application/Plan/Funding Request: Yes
- d. Version: Initial
2. Date Received: Prefills with the date the form was submitted.
3. Applicant Identifier: Left empty and locked for editing because not applicable.
4.a. Federal Entry Identifier: Prefills automatically when the Unique Entity Identifier (UEI) is entered in line 7.c.
4.b. Federal Award Identifier: Prefilled with the Federal Grant Award number from the Grantee Profile.
5-6. State Only: Left empty and locked for editing because not applicable. 
7.a-f. Applicant Information: Fill out all required sections marked with red asterisks.
Note: The point of contact entered in 7.f. should be the designated project director or the financial staff member for the grant project.
Save and Continue: Click the Next button to save the form as a draft and proceed to the next page.
Page 2 (Items 8-12)
8.a-b. Type of Applicant: Prefilled with G: Independent School District. The additional description line is not necessary and is therefore locked for editing. 
9. Name of Federal Agency: Prefilled with DoDEA. 
10.a. Assistance Listing Number: Prefilled with 12.556, which is the Federal Domestic Assistance Number for DoDEA grants. 
10.b. Assistance Listing Title: Select the appropriate grant type (MCASP or WLARP) from the drop-down menu. 
11. Descriptive Title of Applicant’s Project: Enter the official title of your grant project as listed in your Grantee Profile.
12: Areas Affected by Funding: Provide a general description in the field provided.
Save and Continue: Click the Next button to save your work on the current page and proceed to the next page.
Page 3 (Items 13-16)
13. Congressional Districts Of:
- 13.a. Applicant: Enter the grantee's congressional district.
- 13.b. Program/Project: Enter the grant project name.
14.a-b. Funding Period: Enter the start and end dates of the funding period for which you are submitting a request using the calendar picker or by type in MM/DD/YYYY format. 
15. Estimated Funding:
- 15.a. Federal ($): Enter the full amount of the grant award.
- 15.b. Match ($): This line is optional and may remain blank.
- Select “a. This submission was made available to the State under the Executive Order 12372 Process for review on:”
- Enter the corresponding date in the line below using the calendar picker or typing in MM/DD/YYYY format.
Save and Continue: Click the Next button to save your work on the current page and proceed to the next page.
Page 4 (Items 17-18)
17. Is the Applicant Delinquent on Any Federal Debt?: If you select Yes, be sure to also provide an explanation in the corresponding text field at the bottom of the next page.
18. Electronic Signature: Complete the electronic signature certification in your capacity as the Authorized Certifying Official.
- Certification Statement: Read the certification statement and select **I Agree**.
- Authorized Representative: Enter your full name, title, contact information, and signature. Note that the submission date will be added automatically when you submit the form.
Save and Continue: Click the Next button to save your work on the current page and proceed to the next page.
Page 5 (Consolidated Application/Plan/Funding Request Explanation)
Date, School District, Award Year, and Award Number, Project Title, Project Director, and Total Award Amount: Prefilled based on information associated with your entries on earlier pages of the form. Contact ETAC at support@dodeagrants.org if any of this information appears incorrect.
- Move $: For each row, enter the dollar amount you are requesting to move from one budget category to another.
- From: For each row, use the drop-down menu to select the budget category from which you are requesting to move the funds.
- To: For each line, use the drop-down menu to select the budget category to which you are requesting to move funds.
- Repeat: Complete as many rows as needed for your request.
2. Provide complete details of how the re-allocation of funds will affect your project (identify the goals/strategies affected): Enter your explanation in the field provided.
3. Specify how the re-allocated funds amongst budget categories will be utilized: Enter your explanation in the field provided.
Applicant Federal Debt Delinquency Explanation: If you answered Yes to Question 17 on the previous page, add your explanation here.
Save and Continue: Click the Next button to save your work on the current page and proceed to the next page.
Page 6 (SF-424A — Budget Information [Non-Construction Programs])
General Notes:
- Totals and any non-applicable cells are grayed out and locked to prevent accidental entry.
- Click the Calculate and View Totals button at the bottom of the page to calculate totals in these grayed-out boxes.
Section A - Budget Summary: Enter budget information in the first line; this is the only required line in this section.
- Cell 1.a.: Prefills from 10.b. and is locked for editing.
- Cell 1.b.: Prefills from 10.a. and is locked for editing.
Section B - Budget Categories: Enter the appropriate budget information for each field.
- Column 1 (Grant Program, Function or Activity): Prefills from Cell 1.a. of Section A.
- Columns 2-4: Left empty and locked as they are not applicable.
Sections C-F: Left empty and locked as they are not applicable.
Save and Continue: Click the Next button to save your work on the current page and proceed to the next page.
Submitting the Form
Page 7 (SF-424 Application Approval)
Current Status: This section displays the status of the form (currently draft) and records the username or email address of the person who last saved the form. The status updates when the form is submitted.
Change Status: Click the Submit for Approval button once you have checked over your entries and are ready to send the completed form to the DoDEA program team for review and approval. 
Note: Clicking Submit for Approval will lock the form for further editing and send it to the DoDEA program team. You cannot retract or edit a form after it has been submitted. Forms you create are not visible to the DoDEA program team until they are submitted.
Status History: After you click Submit for Approval, the status history will update with the timestamp of your submission, the new status, and the person who made the change. A new Timestamp row appears for each new status through which the form passes (Draft, Submitted, Rejected, Resubmitted, etc.).
Next Steps
Update a Submitted Report: After submitting a report, if you need to make an update, please contact ETAC at support@dodeagrants.org well ahead of the annual reporting deadline.
Note: Making updates involves returning a submitted form to Draft status. After making your updates, you will need to resubmit your form.
View or Print Your Report: Return to the SF-424 area of the Financial Reporting Dashboard and use the filters to locate your report. Use the corresponding buttons to View the report, or Print a copy for your records.
Check Request Status: The submitter will receive an email notification when the DoDEA program team either approves or rejects the submitted request. To view details about the status change, use the filters in the SF-424 area of the Financial Reporting Dashboard to locate the report. Then, click on the Status button (Submitted, Approved, Rejected, etc.) to view the Status History table.
Note: The DoDEA program team has 30 days to review budget change requests. If your request is time sensitive, reach out to the DoDEA program team directly at dodea.grants@dodea.edu.
Complete Revisions and Resubmit (if needed): In the event the DoDEA program team does not approve the form as-is, follow the directions provided in the Reason column of the Status History table to revise and resubmit the form. 
Additional Guidance
Need support with another aspect of the Financial Reporting Dashboard or a different type of financial report? These articles can help:
- Navigating the Financial Reporting Dashboard
- Annual Federal Financial Report (SF-425)
- Tangible Personal Property Report (SF-428)